HR Frequently Asked Questions

Browse the topics below to find some of the most commonly asked questions in Human Resources. If you still can’t find what you’re looking for contact the HR office at mehr@umd.edu.

Timesheets

  • Login to the University’s Payroll and Human Resources System at: https://timesheets.umd.edu
  • Complete instructions for completing your timesheets can be found at here.
  • Login to the University’s Payroll and Human Resources System at: https://timesheets.umd.edu
  • Complete instructions for completing your timesheets can be found at here.
  • Please submit an email to mehr@umd.edu indicating what happened and provide the dates, times you began/ended work and if you took any breaks.
  • The MEHR/Payroll team will verify these hours with your supervisor and update your timesheet as necessary.
  • *Please note: if this occurs after the payroll deadline, or the payroll team cannot get the hours approved prior to the deadline, they will not be on the next paycheck and those hours would be on the check after that.

Payroll

  • Complete the direct deposit form found on the State Payroll Forms page, and turn it into a member of the payroll team.
  • This form must be completed in BLACK ink and we need the original form.
    (No scans or photocopies will be accepted!)

It typically takes 2-3 pay cycles for your direct deposit to go into effect. 

  1. Check your bank account.
  2. Check with the person at the front desk of the ME business office.
  3. If there is no payment in either place, contact mehr@umd.edu.
  1. Login to the University’s Payroll and Human Resources System at: https://timesheets.umd.edu
  2. In the menu under Employees, select “View/Print Bi-Weekley Earnigns Statement.”
  3. Select the pay period you wish to view from the dropdown menu.
  4. Click “View/Print Bi-Weekley Earnigns Statement” button.
  5. The PDF statement should download to your computer.
  6. Check your download folder if it does not automatically pop up.

Need instructions here.

  • The University is on a bi-weekly schedule: payday is on every other Friday.
  • Paychecks can be picked up on Fridays between 10am and 4pm on paydays, or Monday through Friday after payday at the front desk in the ME Business office (2181 Glenn Martin Hall). 
  • Email mehr@umd.edu to inquire about your payment.
  • Be sure to include your name and University ID and someone will look into it and provide additional instructions/information.
  1. Schedule a time to attend New Hire Orientation or meet with someone from the ME Payroll/Human Resources Team by emailing mehr@umd.edu.
  2. Complete the Employee Data Collection Form.
  3. Complete Section 1 of the I-9.
  4. Complete all payroll paperwork.

Taxes

  • W2s are mailed from the State of Maryland by January 31st.
  • You can also access them online from the State of Maryland’s Online Payroll (POSC) website at: https://interactive.marylandtaxes.gov/extranet/cpb/posc/user/start.aspx
  • The University Agency Code (UMCP – 360222) and your last pay check/advice number will be necessary to create an account if you do not have an account. Otherwise, “Log On” with your credentials.
  •  If you do not receive it in the mail and are unable to access your W2 on POSC, you can call Maryland’s Central Payroll Bureau directly to request a duplicate tax form. Please wait until February to call them. The phone number is 410-260-7964.
  • State of Maryland Central Payroll Bureau will mail out 1042-S forms by March 15th
  • These tax forms only apply to those who had one or more of the following in the previous year:
      • Used a foreign tax treaty
      • Received a fellowship
      • Received an honorarium
  • If currently employed, a SSN change request should be sent to Payroll Services at payroll@umd.edu. 
  • Please include the employee’s name, UID, incorrect SSN, and correct SSN.  A separate request for a corrected W2 (W2c) should be sent to Cara Diggs at cdiggs78@umd.edu.
  • If you are no longer employed, no SSN change is required.  However, a request for a corrected W2 and/or 1042S should be sent via an email to Lalita Patel in Payroll services at lpatel1@umd.edu. Please include the employee’s name, UID, current mailing address, incorrect SSN, as well as a clear scan of the new SSN card.

  • If you have any questions regarding this information please contact Payroll Services at 301-405-5665. 

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There are resources on campus during the Spring where students may receive free assistance.   Please check out the following resources for additional information:

Benefits

  • You will not receive your benefits cards until the State of Maryland Employee Benefits Division has processed your enrollment (usually within 2 weeks from the first payroll deduction).
  • It can take 30-45 days from enrollment to actually receive your cards.

Benefits are effective the 1st of the month following your hire date. You will be responsible for missed deductions retroactive to your effective date.

  • If you have a medical need during this time you may be required to pay out of pocket for these services by your medical providers.
  • You may be able to submit a reimbursement claim for these expenses.
  • Log into SPS/Workday and “initiate a life event” follow instructions and upload any supporting documentation.

Benefits would end on the last day of the month when your employment ends. 

Tuition Remission

  • For the Fall and Spring semesters, tuition remission for GRAs is applied automatically once the payroll appointment is set up.
  • During the summer, you need to have an active payroll appointment before it will be applied. In the summer, you need to let the bursar’s office know you have tuition remission. When you register for classes, there should be a drop down menu for you to select “tuition remission”. You may also need to email billtalk@umd.edu to let them know you have it. Follow the instructions on the registration.

Tuition calculation for GRA/TA/GAs

        • Work 20 hrs = 10 Credits 
        • Work 10 = 5 Credits
        • Summer (work 40) = 8 credits
        • Summer (work 20) = 4 credits

Faculty/Staff need to submit tuition remission through the USM Application Portal

        • Up to 8 credit hours fall and spring
        • Summer = 8 credits
        • Winter = 4 credits

University of Maryland retirees, and employees applying for tuition remission benefits for students at Morgan State University, Baltimore City Community College, or St. Mary’s College of Maryland will continue to use paper forms.

Please visit the UHR Website at https://uhr.umd.edu/benefits/tuition-remission-2/  for information on tuition remission and the link to the application portal. 

  • For employee to login to the portal, they will click on Apply Now button and use their University login ID and password. 
  • To continue, they should select the UMD logo, then start a new application, then the logo of the institution the employee or dependents are attending. 
  • Employee information will pre-load, like the former TR-ELF system, then continue completing the rest of the application. It is similar to the TR-ELF application process.

Graduate assistants will not use the new portal.  The automation process for them will remain the same as it has been.

For questions regarding the new tuition remission portal, please call the UHR Support Center at (301) 405-7575 or email tuitionremission@umd.edu.

University of Maryland retirees, and employees applying for tuition remission benefits for students at Morgan State University, Baltimore City Community College, or St. Mary’s College of Maryland will continue to use paper forms.

Please visit the UHR Website at https://uhr.umd.edu/benefits/tuition-remission-2/  for information on tuition remission and the link to the application portal. 

  • For employee to login to the portal, they will click on Apply Now button and use their University login ID and password. 
  • To continue, they should select the UMD logo, then start a new application, then the logo of the institution the employee or dependents are attending. 
  • Employee information will pre-load, like the former TR-ELF system, then continue completing the rest of the application. It is similar to the TR-ELF application process.

Graduate assistants will not use the new portal.  The automation process for them will remain the same as it has been.

For questions regarding the new tuition remission portal, please call the UHR Support Center at (301) 405-7575 or email tuitionremission@umd.edu.

Here’s how the tuition remission works over the summer. When the students register for classes they are given a message that tuition is due at the time of registration. The GRAs/GAs  have to select that they have Tuition remission when they register for classes. They should also send an email to billtalk@umd.edu to let the Bursar’s Office know they have Tuition Remission for the summer.

Tuition Remission is linked with their GRA appointment and is not applied until we have their summer appointment built and the tuition remission is processed by the benefits department. 

Students who have a full appointment for the summer are eligible for 8 credits of tuition remission. Students who have a ½ appointment over the summer are eligible for 4 credits. This is the total for Session I and II. If students are working hourly over the summer, they are NOT eligible for tuition remission.

Questions regarding tuition remission should be sent to tuitionremission@umd.edu

Once the tuition remission is applied, if there are any late fees associated with the tuition, they should be removed. The bursar’s office has due dates on the 20th of the month. If the student pays the tuition and then tuition remission is applied and the student has a credit on their account, the student may request a refund from the Bursar’s office.

Student should access the Bursar’s website if they have questions regarding their student accounts or have billing/payment questions.

https://billpay.umd.edu/tuition-billing/billing-overview

Student Accounts

Please speak with someone at the Bursar’s Office or Student Financial Services. More information can be found on this website: https://billpay.umd.edu/

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