Meeting Spaces

The department and university offer the tools, resources, and equipment to allow for both virtual and physical meetings or seminars.

Make a Reservation

The Department of Mechanical Engineering offers three conference rooms (complete room details below) fitted with various equipment.

Rooms can be reserved multiple ways. For complete details on each, visit the meIT Help Center page.

  • Mobile App
  • Web Dashboard
  • Robin Plugin for Google
  • Google Calendar

ME Faculty, Staff, and Graduate Students

If you are a member of the Mechanical Engineering Department you can reserve a room through Robin with UMD Credentials, or by using the Google calendar plugin, or iOS and Android mobile app. Help with all three methods can be found through meIT Help Center. Please be aware that by reserving a meeting room through this service you automatically accept the rules & responsibilities listed below so be sure to read them.

Non-ME Faculty, Staff, and Graduate Students

Fill out the Google form to reserve a meeting room. Reservations do not appear in the calendar until your request is reviewed by the calendar administrator, this only occurs during normal office hours or 8:30 am to 4:30 pm. You will be notified if there is a problem with the request. Please be aware that by reserving a meeting room you have accepted the rules & responsibilities listed above, so be sure to read them.

NOTE: Nothing prevents you from using the Robin service to make a reservation, even if you are not with the ME Department.
However, if you do so instead of using the request form above your reservation may be cancelled if there is a ME Faculty, Staff, or Graduate Student need for the resource.

Questions?

Contact the front desk by email at mefrontdesk@umd.edu, by phone by dialing extension 52410, or visiting 2181 Martin Hall.

Cisco Webex Meetings and Teams allow for online meetings, whiteboarding, and filesharing.

The service includes integrated voice through your computer, on-campus dial-in at x50600, and through a global network of dial-in numbers. Webex enables faculty, staff, and students to meet with internal and external colleagues over the Internet using multi-party conferencing and screen sharing. WebEx is designed to work on PCs, Macs, smartphones, and tablets. Webex provides three centers:

  • Meeting Center โ€“ Video conferencing in your personal virtual meeting room or in a scheduled room
  • Training Center โ€“ Lectures, labs, and breakout sessions
  • Event Center โ€“ Large broadcast events and webinars

Instructors or room owners control how others can communicate within the room; modes include: voice, video, presentations, and chat. Proceedings of a Webex session can be recorded and shared with students within the ELMS course space via a link to the WebEx service.

To get started, visit UMD Webex.

Conference Room Details

Located in the second floor of Martin Hall, this room seats approximately 35 with a standard seminar room setup. In addition to the seminar setup you have the option of a classroom, dining or clear (no tables or chairs) setup. Equipment includes an Apple TV, computer, projector, speakers, and whiteboard.

This room is freely accessible during normal office hours, weekdays between 8:30 am and 4:30 pm (excluding campus closures). If you wish to reserve the meeting rooms on weekends, campus closures, or before/after normal office hours you will need to provide the University ID (UID) of the person responsible for opening the room. The UID you provide be granted card-swipe access to the meeting room during the reserved time only. If you need additional time for staging or setup please be sure it is reflected in your reservation.

  • Information on conference room equipment controls can be found HERE.

Amenities

The department can provide you with additional tables, adapters, and phones. Please visit the front desk in 2181 Martin Hall during normal office hours to make reservations and check out any needed equipment.

Located in the second floor of Martin Hall, this room seats 10 around the conference table. Seats an additional 8 around the perimeter of the room. The setup is conference room only. Equipment includes an Apple TV, computer, phone, projector, speakers, and whiteboard.

This room is freely accessible during normal office hours, weekdays between 8:30 am and 4:30 pm (excluding campus closures). If you wish to reserve the meeting rooms on weekends, campus closures, or before/after normal office hours you will need to provide the University ID (UID) of the person responsible for opening the room. The UID you provide be granted card-swipe access to the meeting room during the reserved time only. If you need additional time for staging or setup please be sure it is reflected in your reservation.

  • Information on conference room equipment controls can be found HERE.

Amenities

The department can provide you with additional tables, adapters, and phones. Please visit the front desk in 2181 Martin Hall during normal office hours to make reservations and check out any needed equipment.

Located in the ground floor of Martin Hall, this room seats 8 around the conference table. Seats an additional 10 around the perimeter of the room. The setup is conference room only. Equipment includes a phone, projector, and whiteboard.

This room is freely accessible during office hours, weekdays between 8:30 am and 4:30 pm (excluding campus closures). If you wish to reserve the meeting room on weekends, campus closures, or before/after office hours you will need to check out a room key at the front desk in 2181 Martin Hall.

Amenities

The department can provide you with additional tables, adapters, and phones. Please visit the front desk in 2181 Martin Hall during normal office hours to make reservations and check out any needed equipment.

Conference Room Rules & Responsibilities

Please read through and adhere to the following rules & responsibilities when reserving a meeting room:

  • Meeting rooms can be used for meetings, seminars, student defenses, receptions or other social events. They are not intended for classroom use. However, exceptions may be granted for reservations after 5:00 pm and weekends.
  • If you are an individual or group with no connection to ME you may reserve meeting rooms for single meetings only. You cannot reserve rooms for recurring, full-day, or multiple-day meetings or events.
  • As soon as you are aware that your meeting will not be held, you must use the reservation system to cancel your meeting and release the meeting room. This is especially important if you are the person responsible for recurring meetings. If you regularly neglect to cancel, your meeting may be cancelled by an administrator, and you may be denied the ability to book recurring meetings in the future.
  • Use only dry-erase markers on the whiteboards and be sure to wipe the board(s) clean when the meeting has concluded. Only use a microfiber cloth, felt eraser, or water to clean the whiteboard. Never use an alcohol based spray, it will irrevocably damage the board.
  • While food and drink are allowed in meeting rooms, please be aware that you are responsible for cleanup and any damage to equipment, furniture, and flooring.
  • Meeting rooms must be returned to their default configuration after your scheduled time has ended. Do not remove or add furniture to the meeting room. If you bring any additional furniture, be sure to return it to its original location.
  • All trash and recyclables must be properly disposed of.
  • When the meeting concludes all equipment should be operational and in the following state:
    • Computer: ON
    • Projector: OFF
    • Lights: OFF

If the room is left in disarray and/or a non-standard configuration, or the in-room equipment is non-operational or missing after the meeting, you may be charged a fee and you may be denied use of ME meeting rooms in the future. Also be aware that if you reserve a meeting room for someone outside the university you are personally and financially responsible for their conduct.

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